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Student Organization Virtual Resources

Virtual Resources for Student Organizations

Resources for organization operations and strategies on virtually engaging members.

Due to the continuing spread of COVID-19 infection in the United States and in light of recent decisions of Virginia Tech, Student Engagement and Campus Life has cancelled events scheduled in our facilities through Summer 2020, for the safety of our students and staff. This includes but is not limited to events, meetings, socials, practices, service projects, hosted speakers or performers, and educational programs. For up to date information about the response to COVID-19 please refer to this website.

Student Organization leaders are encouraged to continue operating virtually as they are able. This page is meant to provide you with guidance and resources for working towards your mission virtually. You can find the latest information that’s been communicated to student organizations here. If you have questions that aren’t answered by this page or other communication, please email thesource@vt.edu

Virtual Meetings and Communication

We are encouraging all student organizations to move all meetings to an online platform, but to continue working together and connecting virtually. Many organizations already use virtual communication tools for updates and between meeting communication, including GroupMe, Slack or Google Groups, and we encourage you to continue using these tools to conduct business and connect with your members.

Here are some tools you can consider using for online meetings:

  • Zoom
  • Google Hangouts
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How to Engage Members Virtually.pdf
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Virtual Exec Board Meetings for Fall 2020.pdf
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Org Covid Planning Questions.pdf

We will be developing and sharing resources to help you enhance your virtual meetings in the coming weeks! If you have specific ideas for resources or information you’re interested in, please email thesource@vt.edu.

 

Organization Management

There are valuable tasks that you are still able to complete remotely in order to set your organization up for success when we resume normal campus operations in the future. 

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SECL - Guide to Virtual Elections.pdf
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Member and Graduation Student Recognition.pdf

We are aware that many organizations hold officer elections and transitions during the period between March – May. We encourage you to conduct elections as early as possible to ensure you have time to onboard new leaders and teach them about the responsibilities for their position. Elections should be conducted prior to completing the Mandatory Annual Registration process in order to send incoming leadership to training sessions.

If you would typically conduct your elections at a meeting, consider using the Elections function on GobblerConnect to have members vote virtually. Here’s a reference for how to set up and run an election through your GobblerConnect page. You can still have candidates share their platforms and ideas either via video chat speeches or in a shared document for members to review prior to voting.

We will be developing and sharing resources to help you run effective virtual elections. If you have specific ideas for resources or information you’re interested in, please email thesource@vt.edu.

The Source presents Learning to Action: Social Justice Skills for Student Organizations. The goal of Learning to Action is to help you move from a place of learning to a place of intentional social justice action. Over the rest of the summer, we'll be posting bi-weekly content for learning, structured reflection questions for student organization leaders, and an opportunity to pledge to take action based on that learning. We are not the experts, and we do not claim to speak in a way that is comprehensive - but solidarity is a journey, not a destination and we want to ensure you have somewhere to start the process.

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Learning to Action Pledge Card.png
  • Content“A Decade of Watching Black People Die” Code Switch Podcast
  • Reflection questionHow has your organization taken time to recognize the impact of violence on your members with marginalized identities? How have you been complicit or silent in passed instances of visible violence against Black people?
  • Action PromptWhat change can you make or action can you take to recognize and oppose the violence of systemic racism?
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Learning to Action Pledge Card.png
  • ContentThe Urgency of Intersectionality
  •     Additional Resource: When Feminism is White Supremacy in Heels
  • Reflection questionHow does your organization recognize, support and celebrate the multiple identities and unique experiences of your members?
  • Action Prompt: What change can you make or action can you take to be more actively inclusive of the experiences and identities of your members?
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Learning to Action Pledge Card.png
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Learning to Action Pledge Card.png

Information and resources for each topic will be added bi-weekly as they are released.

Information and resources for each topic will be added bi-weekly as they are released.

Accessing Digital Support and Resources from The Source 

Our physical location in Squires is closed through the Summer.  However you can still reach out to us by email at thesource@vt.edu.