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Event Services

Welcome To Event Services

The Event Services Office (ESO) within Student Engagement and Campus Life supports the Virginia Tech mission by helping Hokies reserve campus spaces and providing support to plan successful events in those spaces. ESO manages reservations for: Squires Student Center, Johnston Student Center, Burruss Hall Auditorium, the Graduate Life Center, and various outdoor locations. In addition, ESO manages requests for advertising locations, such as banners, A-Frame display spots, and display cases inside Squires Student Center. 

In order to best meet the needs of the campus community at the start of the semester, the Event Services Office will now offer the opportunity to book event consultation appointments in advance. This new process will minimize wait times and provide each client quality time and attention to planning their event.

 

To plan your event and schedule your appointment, please follow these steps:  

1. Submit a space/event request through one of the following methods:

Email: eventservices@vt.edu
Phone: 540-231-5005
In-person during walk-in hours: 11am to 1pm, Monday-Friday
EMS Web App: Virginia Tech EMS Web App (Student Orgs only)

 

If you need general guidance on where to start with the event planning process, ideas for spaces, or have general questions, please visit us during walk-in hours, call, or e-mail us!

2. Once Event Services has confirmed your event request, schedule a follow-up appointment for an event consultation using the following link (please read the meeting descriptions to determine which appointment type will best fit your needs):  

Book an event consultation appointment

We look forward to working with you to plan your next event!

EMS Web App

Not your first time making a reservation? Use our EMS Web App to make a reservation yourself!

Note: You will need to request an account prior to using the EMS Web App.

EMS Web App Instructions

Below are the instructions for using the Virginia Tech EMS Web App system to create an account, check availability, and make reservations online.

Want to make a reservation?