Major Entertainment Requests (Student Orgs only, Contracted Performer valued at or above $5,000)
75 business days prior to the event date regardless of the venue.
Performance Venues
30 business days prior to the event date.
Ballroom/Multipurpose Venues
20 business days
Campus Common Space - Outdoor Event Requests
20 business days prior to the event date.
Lecture Hall/Auditorium Venues
14 business days prior to the event date.
Campus Common Space - Tabling Requests
5 business days prior to the event date.
Advertising Requests
5 business days prior to the event date.
General Assignment Classroom Requests
2 business days prior to the event date.
Meeting Rooms in Squires Student Center
1 business day prior to the event date.
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Event Detail Deadlines
Schedule a Meeting with you Reservations Coordinator
All Major Entertainment, Complex and Intermediate Events must meet with a Reservations Coordinator at least 21 business days prior to the event.
Security Forms
Any event that has over 300 people, alcohol, a contracted performer, etc. must submit a Security Form to Event Services for review by the Virginia Tech Police Department at least 21 business days prior to the event.
Temporary Structure Permits
Any event that has tents, inflatables, rides, stages, etc. must submit the finalized permits at least 21 business days prior to the event.
Alcohol Requests/ABC Licenses
Any event that wishes to serve catered or self-catered alcohol must submit a request at least 21 business days prior to the event.
Open Burn Permits
Any event that has open flames such as candles, etc. must submit an open burn permit application at least 10 business days prior to the event.
Insurance Certificates
Any event that requires insurance, must submit a certificate of insurance for review by Event Services and the Office of Risk Management at least 10 business days prior to the event.
Event Details Confirmed
All event details and approvals must be confirmed and finalized with Event Services at least 5 business days prior to the event.
