Yes, organizations will have the ability to request space reservations through Event Services in the student centers, like Squires, and campus common spaces, like the residential quads and the Drillfield. Event Services will also be handling reservations for certain classrooms (previously reserved through Hokie Spa) that will be available for org reservations for Fall 2020. The spaces and hours are as follows: Monday through Friday 5-10 pm for Pamplin, McBryde, and New Classroom Building; S+S for McBryde and NCB from 7a-10p. Other classrooms will not be available for reservations. Classrooms will remain unavailable for reservation until after the first two weeks of school.
Certain outdoor spaces, like the Lower Rec Fields, and recreation spaces in McCommas are reserved through Recreational Sports, who will be accepting reservation requests during times they are available. These spaces do have a fee associated with use, and require insurance for most activities.
All spaces throughout campus have adjusted capacities based on space for 6-feet of physical distancing for events and meetings, which can be obtained through the scheduling office that reserves the space. Your event must be at or below the venue’s new listed capacity number, or below the current gathering size limit from the governor, whichever is lower.
All space reservations will have to complete a COVID-19 Event Request Form and will have to follow the event guidelines set forth by the institution and outlined by scheduling offices, including but not limited to, maintaining physical distancing, tracking attendance, required face coverings, and additional sanitation procedures. Additional time for the review and approval of event requests forms will be required for all events, so if you plan to reserve space, we recommend planning to do so far out as possible.