Event Planning Office > Plan an Event

Interested in reserving a space to hold a meeting, advertise your next event, or host the creative event you’ve been planning? You’ve come to the right place! Before getting started, please be aware of the following general Event Planning Guidelines:

  • Events may begin no earlier than 30 minutes after the building opens and must end 30 minutes before the building is officially scheduled to close. Client access to venues must end a minimum of 15 minutes prior to building close unless otherwise arranged through the Event Planning Office. Costs will be associated with early venue opens and late venue closes.
  • No reservations for student extracurricular events may be scheduled 48 hours prior to or during exams.
  • Clients must check in at the Squires Information Desk to receive the room key and/or gain venue access prior to each scheduled event. For reservations that have not checked in within 30 minutes of the event start time, the venue may be given to another patron.
  • Accounts with past due charges will be placed on account suspension (“hold”) and will be unable to make new reservations, change current reservations, or make cancellations until the balance is paid in full.

Our reservation processes differ for student organizations, university departments, and non-university clients, so please see below to determine your process.

Learn more about the Event Planning reservation processes here: