The Event Planning Office, located in 221 Squires Student Center, is your first step in planning an event in any of the following locations:

Come visit us, call us at 540-231-5005, or email us at eventplanning@vt.edu. We look forward to helping you plan your next event!

Follow us on Twitter at @VTEventPlanning, or find us on Facebook at VT Event Planning Office for our most current updates!

Want to know more about what Event Planning does? Check out the bullets below:

  • The Event Planning Office processes over 24,000 events per year in Student Engagement and Campus Life managed campus spaces, including meeting rooms, major venues, display cases, and campus public spaces (including outdoor spaces, atriums and lobbies in academic facilities, parking lots, residential quads and lawns, A-frame spaces, and banners spaces)
  • Serve as a consultants and planning advisors to organizations planning events, and process reservation requests for Student Engagement and Campus Life managed campus spaces, as well as booking basic audio-visual equipment and program support equipment such as tables, chairs, and linens
  • Advise clients (student organizations, University departments, and non-University external groups) on the concepts of advance planning, coordinating logistics, delegating authority, budgeting, and the multiple facets of the university event planning process
  • Coordinate the processing of requests for approval of events that include any liability concerns with Grounds/Facilities, University Police, Physical Plant, Parking Services, Risk Management and other university support offices, as well as local, county and state agencies.
  • Coordinate set-up and equipment requirements with other campus & local agencies (e.g., catering) that are providing services for events to assure they understand and adhere to Student Engagement and Campus Life guidelines and that the appropriate preparation is made for their arrival & access to the facility
  • Coordinate and manage the Advance Reservation process for all major venues and associated spaces, including outdoor spaces, for the next academic year, using the University Planning Calendar, the Academic calendar, the Virginia Tech Football schedule.

Event Planning (0138)
221 Squires Student Center
290 College Avenue
Blacksburg, VA 24061
Phone: 540-231-5005
Fax: 540-231-6910
Email: eventplanning@vt.edu

For public space forms: publicspace@vt.edu

Isaac Barber
Assistant Director
Phone: 540-231-5005
Email: ibarber@vt.edu

Emily Mawyer
Senior Event Planning Advisor
Phone: 540-231-4170
Email: emawyer@vt.edu

Taylor King
Event Planning Advisor
Phone: 540-231-8829
Email: tking90@vt.edu

Sarah Proffitt
Event Planning Administrative Associate
Specialization: Career Recruiters
Phone: 540-231-5005
Email: psarah@vt.edu


Student Engagement and Campus Life

225 Squires Student Center (0138)
290 College Avenue
Blacksburg, VA 24061
Phone: 540-231-5431
Fax: 540-231-5430
stuact@vt.edu